Organization Admin

01

Clear the Finance setup checklist

The checklist combines organization identity with the selected finance entity’s accounting policy. Complete required items before importing statements or relying on reports.

1. Open Settings → Organization → Finance.
2. Resolve missing legal name, UEN, registered address, and tax residency through Organization Profile.
3. Select the Finance entity you intend to configure.
4. Complete reporting currency, financial year, tax and GST settings, and agency references.
5. Confirm the setup state before enabling statement import.

02

Prepare master data

Finance accuracy depends on stable contacts, accounts, tax codes, and cash accounts.

1. Open Finance → Contacts and deduplicate customers and suppliers.
2. Review Finance → Chart of Accounts and map opening balances.
3. Create Finance → Cash Accounts for each bank, card, or wallet.
4. Confirm GST codes and whether the entity is registered, exempt, or outside scope.
5. Document any mapping from the prior accounting system.

03

Define maker-checker controls

A preparer may draft and submit a bill or expense, but a different authorized person should approve before posting.

04

Perform a controlled cutover

Use a representative sample before importing the full history.

1. Process one sales invoice, purchase, expense, bank transaction, and GST-coded item.
2. Reconcile them to supporting documents and bank evidence.
3. Compare trial balance and open receivables/payables with the former system.
4. Agree the system-of-record date and stop duplicate entry after cutover.